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The Regular Meeting of the Town of Hillrose Board of Trustees was called to order by Mayor Riedl at 7:07 p.m.  Trustees answering roll call were Colerick, Kolman, Kramer and Wahlert.  Staff members present were Golemboski and Nichols.  No visitors were present.  The Mayor led the pledge of allegiance.

Public Comments:  none

The minutes from the August 1, August 15 and September 5 meetings were presented.
Colerick moved with Kolman seconding to approve the August 1, 2011 minutes as printed.  Approved by voice vote 4-0 with Kramer abstaining.
Kramer moved with Kolman seconding to approve the August 15, 2011 minutes as printed.  Approved by voice vote 3-0 with Colerick and Riedl abstaining.
Colerick moved with Kramer seconding to approve the September 5, 2011 minutes as printed.  Approved by voice vote 3-0 with Wahlert and Kolman abstaining.

The following reports were submitted to the Board:
Financial Reports, Lynn Golemboski:  as printed
Maintenance, Lynn Golemboski:  Normal maintenance work continues.  Zarbock did trim trees on the yard water well lot and Ms. Carney of Carney Holdings LLC claimed he killed 3 trees.  Many of the trees had the leaves ate off by grasshoppers but the trimming was carefully done and the trees are on the Town’s property.

Old Business:
Golemboski reviewed the items discussed with Andy Blake, Morgan County Building Inspector.  He looks for safety issues when enforcing the Building Codes but when reviewing the last 2 years of building permits the following was found:
  o  More detailed plans would be required for a new house.  A site plan, wall detail plan, floor joist plan
      and rafter plan would be required.
  o  The inspections done on a new house:
       o   Set Backs
       o   Footer
       o   Concrete short wall or crawl space/basement including venting or insulation
       o   Framing rough in inspection
       o   Mechanical including furnace and bathroom vents
       o   Plumbing and electrical done by state inspectors
       o   Final including smoke and carbon monoxide detectors
No inspections would be required on remodeling unless structural changes were going to be done.  Any remodel requires smoke and carbon monoxide detectors. The Board asked that Golemboski and Blake come up with a bulleted list of what we are adopting with each building code.

The next City/County Meeting will be hosted by the town the 17th of November.  The Board agreed to have a harvest festival meal using a cream can supper idea with fall decorations.

New Business:
The list of bills for September 19, 2011 was presented. Kolman moved with Kramer seconding to pay the bills as printed.  Roll call vote was taken with all present voting yes, motion carried 5-0.

Golemboski presented the 2012 CIRSA Insurance quotes for Property and Liability coverage of $4244 and Workman’s Compensation of $2219.  The Property and Liability is down $151 and Workman’s Compensation is up $166.  Colerick moved with Kolman seconding to accept both quotes.  A roll call vote was taken with all present voting yes, motion carried 5-0.

The resignation of Mayor Riedl was discussed and Colerick moved to accept the resignation effective tonight with Kolman seconding.  A voice vote was taken with motion passing 4-0 with Riedl abstaining.  A copy of her resignation letter is attached to these minutes.

Colerick nominated Wahlert as Mayor with Kolman seconding.  A voice vote was taken with motion passing 5-0.  Wahlert was sworn in.

Kolman moved with Kramer seconding for Colerick to be Mayor Pro-tem.  A voice vote was taken with motion passing 4-0.

Notice will be given to the voters of the trustee vacancy created by Riedl’s resignation and appointment of Mayor Wahlert to the seat leaving his trustee seat open.

The meeting was adjourned at 8:22 p.m.

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