At a Glance - June 6, 2011

Approval of the May 2nd minutes.
Approval of Town attorneys to begin forclosure
     proceedings on Carney Holdings, LLC.

Approval of another roll off trash container, extending
     Town clean-up.
Approval of the bills in the usual manner.

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The Regular Meeting of the Town of Hillrose Board of Trustees was called to order by Mayor Riedl at 7:00 p.m.  Trustees answering roll call were Colerick and Kramer.  Kolman and Wahlert were absent due to medical issues.  Golemboski was the staff member present.  Visitors present were Blaine Hass, Walt and Marsha Smith, Raymond and Toni Segura and Anita Webster.   The Mayor led the pledge of allegiance.

Public Comments: none
Presentation from Contractors for Roof Repair at 315 Emerson St (Post Office, Town Hall and Community Center:  Because the bids were so far apart we felt it best to have them at the meeting to explain why.
Front Range Roofing Systems, Michael Trotter was unable to attend but said he did no testing of the existing roof, he felt it we wouldn’t be happy with a patch job.  His original proposal of $26,400 stands.  He would be unable to fix the roof until September and would take payments – 1/3 in October 1/3 in November and 1/3 in December or said we could live with the leaks until next spring and work out a payment plan at that time.
Weathercraft Roofing, Blaine Hass presented a revision of his original proposal after he cored the roof last week.  There are 7 layers on the roof and they would need to come off.  His proposal included 3 options:  Option 1 to tear off the back portion of the roof (approx. 34’ x 23’) and nail a base sheet and install a modified roofing system for $4432.  Option 2 to remove the wall flashings on the upper roof and replace them for $6010 and Option 3 to tear off the entire roof down to the deck and replace with a white granulated modified roofing system for $18,931.  After discussion he was asked to come back out to review the leaking spots to see if they fit into his 34’ x 23’ back portion and to give us a proposal using EDPM Roofing System like Front Range Roofing.

The minutes from the May 2, 2011 and May 16, 2011 meetings were presented and Colerick moved with Kramer seconding to approve the May 2, 2011 minutes as printed.  Approved by unanimous voice vote 3-0.  The May 16, 2011 meeting minutes were tabled as Colerick and Wahlert were not at the meeting and Kolman is not in attendance.

The following reports were submitted to the Board:
Certified Operator, Dale Colerick:  as printed.
  o  In addition the annual Consumer Confidence report needs delivered by the end of June.  Colerick
      will get it printed so it can be delivered with the meter reading on June 25th.
  o  Colerick was out of town for the last 3 weeks and acknowledged Skip Kaiser for filling in for him with
Clerk/Administrator, Lynn Golemboski:  as printed:  The following action was taken:
  o  Kolman would like to serve on the Morgan County Economic Development Corp. Board as the Town’s
      representative.  Kramer moved with Colerick seconding to appoint Susan Kolman as our Morgan
      County Economic Development Corp. Board representative.  A voice vote was taken with all present
      voting yes.
  o  The Attorneys would like a roll call vote authorizing the foreclosure proceedings on Carney Holdings
      LLC if the utility liens are not paid by June 16, 2011.  They estimate the costs would be around $4000
      if it goes completely through the process.  Hopefully the Bank will step in before that happens.  The
      Attorneys have written letters to Carney and Bank of Colorado on 6/1/11 giving them 15 days.  If
      foreclosure proceedings are started Carney Holdings LLC will have to reimburse the Town for our
      attorney costs.  Colerick moved with Kramer seconding to instruct the attorneys to start foreclosure
      proceedings on Carney Holdings LLC if the bill is not paid in full by June 16, 2011.  A roll call vote
      was taken with all present voting yes, motion carried 3-0.
Deputy Clerk, Barbara Nichols:  as printed
Maintenance, Golemboski:  Other than what was reported in the Clerk & Administrator’s report just park maintenance, toters and yard water.  Joel Kolman has been a great help.

Old Business:
The annual Clean Up Day with the free roll off was a success with most of the roll off filled up by 10:30 am.  Several members of the community had more to bring over but could not due to the early fill.  Golemboski called Tony Carlson, Morgan County Commissioner to see if they would allow another free roll off to be dumped but has not received an answer.  WMI was agreeable.  Colerick moved with Kramer seconding to authorize Golemboski to pay for another dump if necessary.  A roll call vote was taken with all present voting yes, motion carried 3-0.

New Business:
The list of bills for June 6, 2011 were presented.  Kramer moved with Colerick seconding to pay the bills as printed.  Roll call vote was taken with all present voting yes, motion carried 3-0.

Golemboski introduced the proposed Ordinance regarding the adoption of parts of the 2009 International Building Codes along with the summaries of each code, the 2009 International Building Code, 2009 International Residential Code, 2009 International Mechanical Code, 2009 International Property Maintenance Code and the 2009 International Energy Conservation Code.  These are the codes that were adopted by the Town of Wiggins and Town of Log Lane Village.  Golemboski recommended that we review the materials and set up a meeting with the Morgan County Building Inspector, Andy Blake to hear his suggestions, concerns and recommendations regarding these Codes.  The Board agreed to meet with him on Monday, July 11, 2011 at 7:00 pm in a work session for this discussion.

Walt and Marsha Smith, Raymond and Toni Segura and Anita Webster presented their concerns to the Board about the mobile home at #7 Dana.  The Smith’s have sold the home to the Segura’s but because of the outstanding bills of Carney Holdings LLC (both the utility lien at the County Treasurer and the unpaid utility bills at the Town of Hillrose) they cannot get utility services turned on at the mobile home.  The Town or Carney Holdings LLC did not inform them that this would happen to them and they wanted the Board to turn the services on, as they were not Carney Holdings LLC.  The Board empathized with them over the situation but explained that Ordinance #110 requires the entire outstanding balances to be brought current before any services would be provided to the lots currently not being served because of the vacancies of the home or the lot.  This has been an ongoing problem and Carney Holdings LLC was notified of the Ordinance and its requirements, was involved in the sale by initially showing the home to the Segura’s and should have told them about it.  It is not the responsibility of the Town or its staff to inform them.  The Ordinance was passed in January of 2011 and Carney Holdings LLC was notified immediately of its passing.

Board members expressed concern about the lack of stopping at stop signs in Hillrose.

The meeting was adjourned at 9:05 p.m.

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