At a Glance - March 22, 2011

Approval of the March 7th minutes.
Trustee position vacancy update.
Approval of the bills in the usual manner.

Annual Exemption from Audit Application, prepared by
     Lauer, Szabo and Associates.

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The Regular Meeting of the Town of Hillrose Board of Trustees was called to order by Mayor Riedl at 7:04 p.m.  Trustees answering roll call were Colerick and Wahlert.  Kramer absent.  Staff members present were Golemboski.  No visitors were present.  The Mayor led the pledge of allegiance.

Public Comments:
Golemboski relayed to the Board an e-mail received from Tammy Schmer thanking the Town for the website and Don Smith sent a note to the Board about with best wishes and how all is going well there.

The minutes from the March 7m 2011 meeting were presented and Colerick moved with Wahlert seconding to approve the minutes as printed.  Approved by unanimous voice vote 3-0.

The following reports were submitted to the Board:
Financials, Lynn Golemboski:  The audit adjustments just came in today and all have not been made but Golemboski completed the sewer so she could give updated financial report to the Board for the project funding.
Municipal Court Clerk, Barbara Nichols:  as printed
Maintenance, Ed Wahlert:  Baughman hydrant at 572 Rose St. had a hole in the standpipe already.  Baughman dug it out and Colerick and Wahlert viewed it.  Baughman replaced it with a new one.  Wahlert replaced the light on the yard water well house east side.  Nuts on the Potable Pump house are loose, need tightened; Heater has been turned off at the yard well and park water pit; trees have been deep watered at HEPMP; Outside light broke out at the park bathroom.

Old Business:
Mayor Riedl reported that Sheriff Crone would not do our code enforcement.  They will help out on emergency calls like dog at large or vicious dogs but he doesn’t want to be involved with the Town Ordinance enforcement and Municipal Court.  Golemboski will check with the City of Brush’s Code Officer to see if he would want to assist us.

No one has heard from Ward Marshall, Interstate Irrigation Inc. about the manufacturers statement he was going to send to us for the manhole sealing project.  Golemboski will contact him.

The Trustee vacancy was discussed and the following was decided.  The deadline for applications is close of business on Monday, April 18th.  Golemboski will check with Trustee Kramer to see if she would be available on Tuesday, April 19th for interviewing.  If so the regular meeting would be moved to Tuesday to enable her to participate since she is taking a class on Monday evenings.  If she wasn’t available the Board would meet on Monday April 18 at the regularly scheduled time.  Golemboski presented a list of interview questions used by the Town of Milliken.  The board approved using those questions and wants them handed out to anyone applying so they can answer during the interviewing.  The decision for the trustee would be made on the interview night and the new trustee would be sworn in on the 2nd of May.

New Business:
The list of bills for March 22, 2011 was presented.  Colerick moved with Wahlert seconding to pay the bills in the usual manner.  Roll call vote was taken with all present voting yes, motion carried 3-0.

Golemboski presented the Annual Exemption From Audit Application as prepared by Scott Szabo of Lauer, Szabo and Associates after reviewing the town’s financial records, income and expenses.  After reviewing Colerick moved with Wahlert seconding to accept the Annual Exemption From Audit Application as prepared and sign the necessary reports and mail to the State Auditor’s office.  A roll call vote was taken with all present voting yes, motion carried 3-0.

Golemboski presented the invitation to the Morgan County Economic Development Corp’s. Governors Economic Roundtable discussion to be held in Brush.  Colerick thought he would try to attend the meeting.

The meeting was adjourned at 8:15 p.m.

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