At a Glance - January 17, 2011

Approval of the January 3rd minutes, with correction.
Payment of the bills.
Annual appointment of officials.


Engagement letter for annual audit exemption.
Water meter testing policy.

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The Regular Meeting of the Town of Hillrose Board of Trustees was called to order by Mayor Riedl at 7:00  p.m.  Trustees answering roll call were Colerick, Kramer and Wahlert.  Staff members present were Golemboski.  Visitors present were Morgan County Sheriff Sergeant Rob Evans. The Mayor led the pledge of allegiance.

Public Comments:
None


The minutes from the January 3, 2011 meeting were presented and corrected.  The 3rd line in the Ordinance 110 paragraph now reads “added to properties as a tax lien but remained unredeemed… Kramer moved with Wahlert seconding to approve the minutes as corrected.  Approved by unanimous voice vote 4-0.

The following reports were submitted to the Board:
Certified Operator, Dale Colerick:  Ms. Carney has concerns with the metered usage at 3 units in the Mobile Home Park.  He met with her representative and submitted a verbal report to her and to the Board regarding the meeting and to report the findings.
Financial Reports, Lynn Golemboski:  as printed
Code Enforcement, Jon Riedl:  as printed
Maintenance, Ed Wahlert:  The heater has been installed in the yard water pump house and after a repair in the crawl space at 502 Charles Street no yard water has been used.
Sheriff’s Report:  Sergeant Rob Evans:  SO caught a group of copper wire thieves south of Brush.  Keep an eye out for unusual activity.

Old Business:
None


New Business:
The list of bills for January 17, 2011 were presented.  Kramer moved with Colerick seconding to pay the bills in the usual manner.  Roll call vote was taken with all present voting yes, motion carried 4-0.

Golemboski presented the annual appointments:
  1.  Administrator & Clerk:  Lynn Golemboski
  2.  Deputy Clerk:  Barbara Nichols
  3.  Utilities Certified Operator:  Dale Colerick
  4.  Maintenance: Ed Wahlert, Don Smith & Jody Stolp
  5.  Code Enforcement:  Jon Riedl
  6.  Attorney: Carl McGuire
  7.  Designated Newspaper for Legal Notices:  Brush News Tribune
  8.  Designated Posting Place for Meetings: North window of front door
Appointment of Proxy for various Water Board Meetings:  Ed Wahlert Lower Platte & Beaver Canal Co. February 5 1:00 pm Hillrose Community Center Jackson Lake Reservoir & Irrigation Company February 12 9:00 am Ft Morgan Riverside Reservoir & Land Co. February 7 1:30 pm Ft Morgan

Colerick moved with Kramer seconding to make the annual appointments and water meeting proxies as printed.  A roll call vote was taken with all present voting yes, motion carried 4-0.

Golemboski presented the Engagement Letter for the compilation of the Application for Exemption from Audit by Lauer, Szabo and Associates, PC.  Colerick moved with Kramer seconding to authorize the Mayor to sign the engagement letter for the compilation of the Application for Exemption from Audit by Lauer, Szabo and Associates PC.  A roll call vote was taken with all present voting yes, motion carried 4-0.

Discussion was held regarding a policy for the potable water meter testing.  The Board reviewed a policy from Park City and wrote the following policy:
                               Meter Testing Policy

If a water user contests the accuracy of a meter the user may request a meter testing.

The meter will be tested after the Town receives a cash deposit equal to the current cost of meter testing by the Town’s chosen independent contractor, estimated shipping costs of $30, 3 hours of Certified Operator labor at $60 per hour and 1 hour of office staff labor at $20 per hour.

If the meter, which when removed and checked, proves to be accurate or under reading, no refund will be issued.  Meter errors of three percent (3%) or less shall be deemed accurate readings.

If the meter, which when removed and checked, proves to be over reading, no charges will be made to the water user, the cash deposit will be refunded and an credit adjustment for the error will be estimated, for not more than three months.

Wahlert moved to adopt the policy as printed with Colerick seconding.  A roll call vote was taken with all present voting yes, motion carried 4-0.

The City/County meeting will be held on January 26, 2011 at 6:00 pm at the Wiggins Fire Station.  Those attending are Kramer and Golemboski.

The meeting was adjourned at 9:09 p.m.

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