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The Regular Meeting of the Town of Hillrose Board of Trustees was called to order by Mayor Riedl at 7:00 p.m.  Trustees answering roll call were Kramer, Smith and Wahlert.  Colerick is not back from vacation.  Staff members present were Golemboski.  Visitors present were the Town Auditor, Scott Szabo with Lauer, Szabo and Associates and Merlin Gertson, Hillrose Volunteer Fire Department Chief.  The Mayor led the pledge of allegiance.

Public Comments:  Scott Szabo, Town Auditor, reviewed the 2009 town audit with the Board.  The Town is in sound financial shape and the 2009 Budget was submitted to the State Auditor’s office.  Szabo explained to the Board that the 2010 would only require an exemption from audit, (full audit not necessary because revenues will drop now that the water project is complete.) and it would not cost more than $1000.  Their policy for conducting an exemption from audit is much different from the full audit.  They will request certain records from Golemboski and an actual field audit will not be conducted.
Fire Chief Merlin Gertson explained to the Board the current policy for when the Tornado siren is sounded and why.  Mayor Riedl had asked him to attend to answer questions after the last storm when Trustee Kramer had questions.   

The minutes from the August 2, 2010 meeting were presented and Smith moved with Wahlert seconding to approve the minutes as printed.  Approved by unanimous voice vote, 4-0.

The following reports were submitted to the Board:
Clerk/Administrator, Lynn Golemboski:  as printed
Deputy Clerk, Barbara Nichols:  as printed
Code Enforcement, Jon Riedl:  as printed
Maintenance, Ed Wahlert and Don Smith:  Just the usual with water shut off’s, park mowing, water and sewer mowing, etc.  The shop roof repair is continuing; Bob Bever is working on map cases; LaFarge is purchasing yard water from us for the Highway 6 resurfacing project in Washington County.

Old Business:
Golemboski reported on the domain names secured for the town for 1 year, hillrose.org, hillrosecolorado.org, townofhillrose.net and townofhillrose.org.  Joyce Frihauf with Ag Information suggested only securing the 4 for 1 year until we see how the site is used and if it is necessary to continue.

The Board was reminded of the local government officials forum on August 25th in Fort Morgan to discuss the potential impact of the three November ballot initiatives Amendments 60 & 61 and Proposition 101.

New Business:
The list of bills for   August 2, 2010 were presented.  Kramer moved with Wahlert seconding to pay the bills in the usual manner.  Roll call vote was taken with all present voting yes, motion carried 4-0.

Golemboski presented the intergovernmental agreement between the town and the County Clerk for the coordinated election that was prepared and approved by Attorney McGuire.  After reading and discussion Kramer moved with Wahlert seconding to authorize the signatures of the Mayor and Clerk on the Intergovernmental Agreement between the Town and Morgan County for the administration of the respective duties concerning the conduct of the Coordinated General Election to be held November 2, 2010.  A roll call vote was taken with all present voting yes, motion carried 4-0.

Golemboski presented the real property donation to grant temporary easement to the Colorado Department of Transportation (CDOT) for the Project Code 17430, Parcel No. TE-4, located at State Highway 6 at Morgan County Road 33.5.  This is a project that the Town has been working on since 2000.  Originally the State told us it was a multi million dollar project but local CDOT Engineer Brad Pierce worked on the proposal and came up with an idea that will drain the town from the North side of Emerson Street to the Mobile Home road of Lake and properties in the County, north of the town boundaries on both sides of Highway 6.  This real property donation was approved by Attorney McGuire.  Wahlert moved with Smith seconding to authorize the signatures of the Mayor and Clerk on the Real Property Donation to grant temporary easement to the Colorado Department of Transportation for the Project Code 17430, Parcel No. TE-4, located at State Highway 6 at Morgan County Road 33.5.  A roll call vote was taken with all present voting yes, motion carried 4-0.

The meeting was adjourned at 8:42 p.m.

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