At a Glance - June 7, 2010

Approval of the May 27 minutes.
Annual testing of water system backflow preventers.
Payment of bills.
Approve Brush Grocery Kart use of dunk tank.

Mosquito spraying schedule.
Clerk training approved for Amendments 60, 61 &
     Proposition 101.
Purchase of 3 frames for maps, for Town Hall.

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The Regular Meeting of the Town of Hillrose Board of Trustees was called to order by Mayor Riedl at 7:00 p.m.  Trustees answering roll call were Colerick, Kramer and Smith.  Wahlert absent due to illness.  Staff members present were Golemboski and Nichols.  Sheriff Officer Cory Gibson was present.  The Mayor led the pledge of allegiance.

Public Comments:  None

The minutes from the May 17, 2010 meeting were presented and Smith moved with Kramer seconding to approve the minutes as printed.  Approved by unanimous voice vote 4-0.

The following reports were submitted to the Board:
Certified Operator, Dale Colerick:  attached.  In addition, Colerick reported that the back flow preventers in the potable water system have to be tested annually.  He uses Quad Co. Plumbing at Brush and the Board approved him getting them tested using Quad Co. Plumbing.
Clerk/Administrator, Lynn Golemboski:  attached
Deputy Clerk, Barbara Nichols:  attached
Maintenance, Ed Wahlert:  Wahlert asked Golemboski to relay that weed mowing had been completed at yard water plant, sewer plant and trail.  Smith reported that he had pulled weeds and rototilled in the playground at HEPMP; spread gravel around the new dog kennel and weather proofed the wood, used the weed eater to cut down weeds, finished refurbishing 2 picnic tables and picked up the last 4’ x 8’ sheet of sign wood for the roadside park signs.
Sheriff’s Report:  Gibson was in attendance.  He wasn’t aware of the paperwork normally brought to us.  Board members and staff discussed concerns with him about recent activity.

Old Business:
The Board discussed the Spring Clean Up Day.  The roll off was only about ¾ full.  The County allowed us up to $75 of free trash disposal and at the current municipal rate that would be approx. 3 ton.   They are not offering County Wide Fee Disposal anymore because of the new baler system.  We will be billed if over the free amount.

Mayor Riedl, Trustee Smith and Deputy Clerk Nichols reported on the County meeting called by the Morgan County Commissioners to discuss the Medical Marijuana regulations.  Golemboski relayed Attorney McGuire’s opinion that the he is recommending to his municipal Boards that they should not ban medical marijuana by ordinance but instead should refer a ban question to the voters in a coordinated election with the County Clerk in November.  After discussion the Board asked Golemboski to check to see when the moratorium the Town has expires and felt it best to wait on the lawsuits and attorney for further direction.

New Business:
The list of bills for June 7, 2010 were presented.  Colerick moved with Smith seconding to pay the bills in the usual manner.  Roll call vote was taken with all present voting yes, motion carried 4-0.

The Board reviewed a request from the Brush Grocery Kart to use the dunk tank for a parking lot celebration that they are having.  Colerick moved with Kramer seconding to approve the request for the use of the dunk tank provided that Brush Grocery Kart follow our rules and return the signed affidavits for those who are being dunked to the Town for our records.

The schedule for mosquito spraying was discussed and it was decided to continue the Monday, Wednesday and Friday night spraying as weather permits.  Several residents have asked when we will start.  Golemboski is willing to volunteer for Friday nights, Smith was willing to be trained and Riedl was going to check to see if they could spray on Wednesday night when Jon is off.  Colerick relayed information from Brush that they change out mosquito spraying chemicals ever couple of years to avoid the mosquitoes becoming immune to one spray.  The Board asked Golemboski to check on what Brush was using and pricing for that chemical.  The Board asked that the notices be put up at the front door of the Town office, Post Office, and on the mail boxes in the Mobile Home Park first thing on Tuesday morning and the first spray to begin on Wednesday night.

The annual pool party was discussed and the Board asked for the party to be scheduled in the 3rd or 4th week in July if possible.  Nichols will check on it.  Colerick will check to see if the fee can be waived because Brush uses our generator for several of their events.

Golemboski asked the Board if she could attend two training sessions sponsored by Colorado Municipal League and the Colorado Governmental Finance Officers Association.  The first is Intermediate Governmental Accounting in Denver on July 29 from 9 am to 4 pm and the second Ballot Issues Roundtable discussion of the Proposition 101 and Constitutional Amendments 60 and 61 to be held in Sterling on Tuesday, August 17th from 1:30 to 4 p.m.  The Board approved both sessions.

Smith presented an estimate from Bever’s Woodworking to build 3 custom picture frames for the 3 maps normally hanging in the meeting room.  There are 3 different sizes: 42” x 53”, 36” x 47½ “ and 36” x 37 ½”.  The bid was $598.04 for all these made with tempered hardboard, Plexiglas, cork and molding that matches the molding in the building.  He estimated 14 hours of labor but said if it was less he would charge less.  Golemboski checked with the framing department at Hobby Lobby in Greeley and they said they would charge at least $750 for the same frames.  Colerick moved with Kramer seconding to accept Bever’s Woodworking quote.  Roll call vote was taken with all present voting yes, motion carried 4-0.  Smith will notify Bever.

Kramer told the Board she would miss the July 5th meeting as she would be out of town.

The meeting was adjourned at 9:07 p.m.

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