Hillrose Meeting Minutes

At a Glance - February 1, 2010

Approval of the January 18th minutes.
Acceptance of the auditor's engagement letter.
Appointment of Susan Stroh to vacant board position.
Payment of the bills.
Presentation and signing of the Certification of
     Compliance, Article 29 of Title 29, CRS, regarding
     Immigration Status – Cooperation with Federal
     Officials.

Appointment of proxy for annual Colorado Rural Water
     Association conference.
Postponement of second February Board meeting until
     February 22nd, for re-adoption of Ordinance 107,
     PSCo/Xcel Energy franchise agreement.
Administration of the Oath of Office, Trustee Susan
     Stroh.

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The Regular Meeting of the Town of Hillrose Board of Trustees was called to order by Mayor Riedl at 7:00 p.m. Trustees answering roll call were Colerick, Smith and Wahlert. Staff members present were Golemboski, Colerick and Nichols. Visitors present were Sgt. Evans with the Morgan County Sheriff Office. The Mayor led the pledge of allegiance.

Public Comments: none

The minutes from the January 18, 2010 meeting were presented and Wahlert moved with Smith seconding to approve the minutes as printed. Approved by unanimous voice vote 3-0 with Colerick abstaining, as she was not present at the meeting due to Dale’s emergency appendectomy.

The following reports were submitted to the Board:
Certified Operator, Dale Colerick: as printed, recognized Skip Kaiser as covering for him while he was recovering from his surgery.
Clerk/Administrator, Lynn Golemboski: as printed. Wahlert moved with Colerick seconding to accept the auditor’s engagement letter and authorize the Mayor to sign. A roll call vote was taken with all present voting yes, motion carried 4-0.
Deputy Clerk, Barbara Nichols: as printed
Code Enforcement, Jon Riedl: at next meeting
Maintenance, Ed Wahlert: Tree trimming has started as per the approved agreement. Wahlert discussed how he periodically starts the generator with Colerick.
Sheriff’s Report: as printed

Old Business:
The Clerk presented the letters of the two candidates who wish to be appointed to the Trustee position left vacant by Tammy Schmer’s resignation. Dale Colerick and Susan Stroh had submitted letters by the deadline. Colerick withdrew his letter for the position stating he submitted it so that the town business would not be impacted by the vacant seat. The Board interviewed Stroh and Wahlert moved with Smith seconding to appoint Susan Stroh to the Trustee seat. A roll call vote was taken with all present voting yes, motion carried 4-0.

New Business:
The list of bills for February 1, 2010 was presented. Colerick moved with Wahlert seconding to pay the bills in the usual manner. Roll call vote was taken with all present voting yes, motion carried 4-0.

Todd Simon with Work Force Inc. came into the meeting to discuss the cleaning and televising of the sewer lines for 2010. Golemboski recommended that we not complete the annual cleaning until we knew if we would have sufficient funds to pay for it and the annual debt payment in September. The Board asked Golemboski to keep Simon informed of the financial status.

The Clerk presented the Certification of Compliance Article 29 of Title 29 CRS regarding Immigration Status – Cooperation with Federal Officials to the Board. Colerick moved to authorize the Mayor to sign the Certification of Compliance Article 29 of Title 29 with Smith seconding. A roll call vote was taken with all present voting yes, motion carried 4-0.

The Clerk presented the Colorado Rural Water Association proxy to the Board and Dale Colerick recommended that we appoint Allen Coyne, Town of Julesburg, and member of the Board at the Colorado Rural Water Association to vote our proxy as Coyne is well versed in the needs and requirements of small towns in Colorado. Wahlert moved to appoint Allen Coyne, Town of Julesburg, as our proxy with Colerick seconding. A roll call vote was taken with all present voting yes, motion carried 4-0.

Clerk Golemboski explained to the Board the problem with the publishing of the franchise agreement with Public Service Co. and how we needed to readopt Ordinance 107 for the PUC to accept the franchise agreement. To expedite the process, Tom Ashburn with Xcel requested that the next meeting be postponed to Monday, February 22. Wahlert moved with Colerick seconding to hold the next meeting on February 22, 2010 at 7:00 p.m. A voice vote was taken with all present voting yes, motion carried 4-0.

Smith reported that the next City/County meeting would not be held until after April 15th at Mayor Bates of Wiggins request. Wahlert reported briefly on the Route 6 meeting held recently at The Place. Deputy Clerk Johnson is putting together some history information for an article and the Route 6 organization would like to participate in our “ceremony” when we place the Welcome to Hillrose sign and the Route 6 Sign at the Roadside Park in the spring.

The Mayor administered the oath of office to Trustee Susan Stroh and she was seated as Trustee.

The meeting was adjourned at 8:42 p.m.

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